Move folders on outlook

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These tweaks can streamline our workflow and make navigating through Outlook more intuitive and efficient.

Customizing the Interface

Tailoring the Outlook interface to match our individual style can significantly boost our comfort and efficiency. This helps you to find folders based on the exact date with project names.

  • Leading Zeros: For numerical sequences (like version numbers, numbered projects).

    Melvin Nolan

    I started writing code around 20 years ago, and throughout the years, I have gained a lot of expertise from hands-on experience as well as learning from others. Need to bulk move several folders? We’ll focus on understanding different versions of Outlook, creating and managing folders, and the benefits of subscriptions and training.

    Understanding Outlook Versions

    Before diving into setup, it’s crucial to know which version of Outlook we’re using.

    This facilitates quick searches.

  • Review and update the folder structure from time to timeWork and life change, and your email should reflect that evolution.
  • Don't overuse subfolders: Too many levels can end up complicating management rather than simplifying it.

    • Remember The goal is to have a clear vision and retrieve information without wasting timeDon't hesitate to experiment until you find the system that suits you best.

    Isaac

    Passionate writer about the world of bytes and technology in general.

    Let's look at the most common operations and how to perform them:

    Rename a folder

    1. Navigate to the folder you want to rename in the side panel.
    2. Right-click on it and choose “Rename.”
    3. Enter the new name and confirm with Enter.

    Please note that default folders (such as Inbox, Sent Items, Spam) cannot be renamed. nor be eliminated.

    Move folders and rearrange the panel

    Outlook allows you to relocate the folders you createYou can rearrange the folder panel by dragging and dropping each folder to the position you prefer.

    Simply click on “Folder” and then “Sort A to Z.”

    Leveraging Search Capabilities

    Search Folders: With Search Folders, we can create virtual folders that display all relevant messages. The key is to choose where you want to place it before starting the process. —You can create as many levels as you need to adapt your organization.

    Customize and manage folders

    Once you've created your folders, Outlook gives you plenty of options to manage them as your needs change.

    Here are some practical tips:

    • Put key folders at the top for faster access—add them to Favorites.
    • Group folders by topic or content type: projects, clients, personal matters, etc. The subfolder will be moved to the desired email account.

    Categories OutlookTags Outlook Tips

    Dinesh

    Dinesh is a Microsoft Certified Engineer with over 15 years as a Senior Infrastructure Administrator in the Middle East.

    Click OK.

    Step 1: Click on the existing folder, select the specific folder you want, right-click, and go to the “Properties” option.

    Step 2: From “Properties,” Go to “Autoarchive” option, now selection any of options you need (like “Do not archive items in this folder,” “Archive items in this folder using the default settings” or “Archive this folder using these settings” and then click “OK” for final process.

     

    Conclusion

    Mastering the Outlook folder is key to your email organization.

    Plus, accessing Microsoft’s extensive training resources is invaluable for staying up-to-date with new features.

    • Secure Your Device: Regular security patches keep our data safe.
    • Training Courses: We can explore dedicated courses by Microsoft to master Outlook.

    Keeping ourselves informed ensures we make the most of what Outlook offers, enhancing our efficiency.

    Outlook VersionFeaturesSecurity
    Outlook 2013BasicModerate
    Outlook 2016ModerateStrong
    Outlook 2019AdvancedStrong
    Outlook 2021ComprehensiveRobust

    Mastering Email Management

    Managing emails effectively in Outlook can drastically cut down on time spent sifting through messages and increase productivity.

    This will open the “Move Items” dialog, where you can choose the destination folder and click “OK” to move the subfolder.

    Can I move a subfolder from one email account to another in Outlook?

    Yes, you can move a subfolder from one email account to another in Outlook.

    There are several ways to move emails between folders in Outlook:

    • Drag and drop: Select the message, drag it to the desired folder, and drop it there.
    • Contextual menu: Select one or more emails, right-click and use the “Move to folder” option, choose the destination folder.
    • Top bar commands: With the message selected, click “Move to” and choose the folder or search for the destination using the built-in search engine.

    The process is exactly the same for individual messages or groups of messages..

    Go to the Folder menu, choose “New Search Folder,” and customize it as needed. Typing a phrase or a word found in the subject line or body of the email can save time.

    Right-Click Search: For more complex search needs, we should right-click a message and select “Rules” > “Create Rule” to set criteria.

    Pick the ‘Move to” action and either select an existing folder or create a new folder for the rule application.

    Step 1: While applying rules to the New folder.

    Step 2: For applying the rule with “Existing Folder”.

    Finally, click ‘Save’ to establish the rule.

    Training courses are available to help further our understanding and mastery of customization options.

    Productivity Tips

    Implementing productivity tips can maximize our efficiency with Outlook. This section provides a detailed technical guide to mastering your folder creation and management across Outlook’s diversified platforms.

    Use this method when decluttering your inbox or rearranging your folders for better organization.

    These steps apply to Outlook versions like 2019, 2016, and Office 365. Pick the destination folder you want to move the subfolder to. Then, simply drag and drop the subfolder from one email account to the other in the folder pane.

    The foundation skills for the basic categorization of emails, which is critical to reduce clutter and improve retrieval speed.

    Creating Folders and Subfolders: Step-by-Step for Outlook Desktop, Web

    Outlook Desktop (Classic and New Outlook):

    • Classic Outlook For Desktop
    1. Go to the “Folder” tab in the Outlook ribbon.
    2. Click to create a “New Folder.”
    3. In the “Create New Folder” dialog box, enter a name you choose for your folder in the “Name” field.
    4. In the “Folder contains” go to the dropdown, ensure “Mail and Post Items” is selected.
    5. Under “Select where to place the folder,” choose the parent folder (e.g., Inbox, or your email account name for a top-level folder).
    6. Click “OK”.

    Pro-Tip: Alternatively, in the left navigation pane (Folder Pane), right-click on the location where you wish to add the folder (e.g., your email address, Inbox, or an existing folder to create a subfolder) and select “New Folder”.

    • New Outlook for Windows (Web browser)
      1. To create a top-level folder, right-click your email address in the Folder Pane.

        This feature is consistent across Outlook desktop and web versions.

        Subscriptions and Training

        A subscription to Office 365 can unlock extra benefits, including regular updates and enhanced security.

        move folders on outlook